Who Completes the IEP Paperwork: The Education Agency Hired To Do So or The Teacher?

Delve into the complexities of IEP paperwork: who's responsible for writing it?

Who Completes the IEP Paperwork: The Education Agency Hired To Do So or The Teacher?

Navigating through the world of special education, one question often emerges: Who is responsible for completing the Individualized Education Program (IEP) paperwork? Is it the education agency hired to do so, or the teacher? Let's explore this pressing matter and review some potential solutions.

The Role of Teachers in IEP Paperwork

The IEP paperwork creation process is typically a collaborative effort involving teachers, parents, speech therapists, occupational therapists and other special educators. Teachers and support staff, particularly those specialized in special education, hold a crucial role in developing and updating IEP documents. They bring their knowledge of the student's academic performance, strengths, and areas of need into the process, helping create an effective and tailored educational program.

However, despite the critical role teachers and special educators play, the process can often be overwhelming due to its complexity and the time it demands. According to a study by Fox, Mason, and Lohmann (2023), several concerns exist in current IEP practices, including the disconnect between student needs and placement decisions, insufficient language supports for English Language Learner (ELL) students with disabilities, and limited parental input in IEP development decisions, among others.

The iSpeax Software: A Glimpse Into a Solution

As we grapple with these challenges, technological innovations like the iSpeax software present promising solutions. This software aims to streamline the IEP paperwork process. It incorporates automated processes, artificial intelligence, and efficient workflows, thereby reducing the administrative burden on educators and service providers.

iSpeax focuses on automating key aspects of the process like SMART goals generation, session note submission, progress monitoring and reporting, as well as development of present levels. The software also introduces ways to track student accuracy, giving educators more time to focus on students and potentially improving student outcomes.

The IEP Paperwork Checklist: Ensuring Efficiency

In this complex process, utilizing an IEP paperwork checklist can be beneficial. This checklist can guide teachers and specialists through the necessary steps, from verifying student details to documenting present levels of performance, developing measurable annual goals, and detailing special education services.

Looking Ahead: The Future of IEP Paperwork Completion

Special education teachers play a vital role in completing IEP paperwork and technology like iSpeax may greatly help them with the process. By addressing current challenges and utilizing AI technology to automate tasks, this software can revolutionize the IEP paperwork completion process, making it more efficient and impactful for everyone involved.

By streamlining many aspects of IEP creation and management, such software solutions can help educators focus more on what truly matters – providing quality education and support to students with special needs.

As we're committed to improving the lives of educators and students alike, we're excited to announce that we're currently accepting special educators, speech therapists, occupational therapists, BCBA therapists and other related processions on the waitlist for our beta version. If you're interested in being part of this cutting-edge solution, sign up here.


Fox, E., Mason, R., & Lohmann, J. (2023). Current concerns in IEP practices: A comprehensive review. Journal of Special Education Technology,